Cheers, Sincerely, Best… How To Sign Off On A Professional Email
At around 3rd grade we learn the proper way to write a letter. You have the recipient, body, and signature. College comes and goes and before you know it you’re working at your first job, wrapping up an email, and then it hits you: how should you say bye? Well, you’re not the only one who feels this way because no one actually taught us how to sign off on a professional email in the first place.
Eeny meeny miny moe…
Typically when you sign off on any letter you would say “sincerely”. And sincerely is acceptable for an email sign off, but it’s unoriginal and overused. Next, we have cheers, best, yours truly, fondly,regards, and take care.
Unless you’re sending an email to a traditional business professional, fondly and yours truly fall into the same category as sincerely, as in they’re more formal and monotonous.
Cheers, best, and take care seem to be the front-runners in the new age of email professionalism. What was once a British phrase for saying good-bye, cheers has now been adopted by Americans as a suitable form of email sign off. It’s pleasant and unique and will make you stand out. So far I’ve only encountered one company that uses cheers to end its emails and my experience has always been… cheery.
Regards comes in last as the underdog for our professional email sign off. It has somewhat of a negative connotation to it so it may be wise to steer clear unless the matter in which it is used is fitting, (i.e. you’re delivering undesirable news).
What NOT to write
Unless your email is going to a family member who also happens to be your boss, please, please don’t use love, hugs, or xo.
Though they are endearing sign-offs, they’re also unprofessional and juvenile. A professional will not take you seriously if you use hugs at the end of your email.
Like a work of art, practice makes perfect and if you stick with Pink your boss will be coming to you for workplace etiquette!